Remote Sales Order / Invoice Creation for SAGE 50

Remote input of Sales Orders/Invoices via a hand-held Data Capture Unit

Q-sop utilises a robust land-held Data Capture Unit (DCU) to quickly and easily create Sales Order/Invoice details which are written into SAGE.


Data Capture Unit (DCU) in Recharging/Download Cradle


The DCU is equipped with an integral CCD distance Barcode Scanner and a touch-screen display. It also has an alphanumeric keypad for manual input.


You can choose from three different keypad layouts to best suit your requirements.



Keypad Options


The scanned details are transferred to your PC either by ‘Live Posting’ via WiFi (if available) or manually by placing the DCU into its Charging/Download Cradle.



Copying reference information from SAGE to the DCU

Barcode PrintingCopying reference information from SAGE to the DCU

An option within Q-sop enables you to copy live Product, Customer, Price List and VAT details from SAGE to the DCU for reference. This enables the DCU to validate details as you scan/enter them.

You will need to copy all of the details when you first implement the software or start using a new DCU but subsequently you will only need to copy details to the DCU if/when they change in SAGE.


Creating a Sales Order/Invoice

Q-sop Main Menu


Create Orders/Invoices using ‘Live Posting’

If you wish to create Sales Orders/Invoices using WiFi you first select the ‘Live Posting’ option on the Main Menu.

To create a Sales Order/Invoice you press the ‘Create An Order’ button on the DCU and follow the on-screen instructions.

As you complete a Sales Order/Invoice the DCU will attempt to contact your Computer and send the details. If it is successful the document will appear on your computer screen: –

Live Posting


The program validates the input and, if it is valid, the Order/Invoice is created in SAGE and ‘OK’ is displayed in the right hand column on the screen.

If the input is not valid the word ‘ERROR’ is displayed – you would need to review the input and make any necessary adjustments.


Create Orders/Invoices using the Download Cradle

To download and create Sales Orders/Invoices manually you place the DCU into it’s Download Cradle and press the ‘Receive Data’ button.

Receive Data Screen


The DCU program allows you to collect the information that is required to create a new Customer Account. Any new account details would appear in the top section of the screen and a further button would appear at the bottom which you press to add the new Customer(s).

When you are ready to create the Orders/Invoices you press the Post Orders/Post Invoices button (the legend on the button depends on the type of input).



Audit Reports

You can view details of Sales Orders/Invoices created using Q-sop by using the Audit Report function: –

List Of Documents Processed


Document Details


You can print a hard copy if you need one: –

Hard Copy Audit Report





  • The overall system price will depend on requirements, we will be happy to provide a written quotation on request
  • The software is provided with installation, configuration and training at extra cost
  • All prices will include first year support
  • Support is provided upon condition of a suitable remote link (such as VPV – virtual private network) to all sites; cover is for a 12-month period and includes all updates
  • All prices are subject to VAT



Q-tron reserves the right to alter Product Specification and pricing without prior notice. E&OE.



Product Features

Direct link to SAGE 50

Uploads Customers, Products, Price Lists and VAT details from SAGE to the Scanner for referencing

Customer Order Number and Special Instructions posted to SAGE 50

Ability to edit scanned details before posting to SAGE 50

Full audit trail facility

Optional Plus (+) version uses manufacturers’ barcode table for product cross-referencing

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