Remote Sales Order / Invoice Creation for SAGE 50
Remote input of Sales Orders/Invoices via a hand-held Data Capture Unit
Q-sop utilises a robust hand-held Data Capture Unit (DCU) to quickly and easily create Sales Order/Invoice details which are written into SAGE.
The DCU is equipped with an integral CCD distance Barcode Scanner and a touch-screen display. It also has an alphanumeric keypad for manual data input.
The scanned details are transferred to your computer either by ‘Live Posting’ via WiFi (if available) or manually by placing the DCU in its Charging/Download Cradle.
Copying reference information from SAGE to the DCU
An option within Q-sop enables you to copy live Product, Customer, Price List and VAT details from SAGE to the DCU for reference. This enables the DCU to validate details as you scan/enter them.
You will need to copy all of the details when you first implement the software or start using a new DCU but subsequently you will only need to copy details to the DCU if/when they change in SAGE.
Creating a Sales Order/Invoice
Create Orders/Invoices using ‘Live Posting’
If you wish to post Sales Orders/Invoices using WiFi you first select the ‘Live Posting’ option on the Main Menu.
To create a Sales Order/Invoice you press the ‘Create An Order’ button on the DCU and follow the on-screen instructions.
As you complete a Sales Order/Invoice the DCU will attempt to contact your Computer and send the details. If it is successful the document will appear on your computer screen: –
The program validates the input and, if it is valid, the Order/Invoice is posted into SAGE and ‘OK’ is displayed in the right hand column on the screen.
If the input is not valid the word ‘ERROR’ is displayed – you would need to review the input and make any necessary adjustments.
Create Orders/Invoices using the Download Cradle
To download and post Sales Orders/Invoices manually you place the DCU into it’s Download Cradle and press the ‘Receive Data’ button.
The DCU program allows you to collect the information that is required to create a new Customer Account. Any new account details would appear in the top section of the screen and a further button would appear at the bottom which you press to add the new Customer(s).
When you are ready to post the Orders/Invoices you press the Post Invoices/Post Orders button (the legend on the button depends on the type of input).
You can view details of Sales Orders/Invoices created using Q-sop by using the Audit Report function: –
You can print a hard copy if you need one: –
Optional Barcode Referencing
All Q-tron Scanning Products are available in two variants – Standard and Plus (+).
In their Standard form they will only scan barcoded representations of the SAGE Product Codes. This is ideal in an environment when a product will always be referred to by the SAGE Product Code.
In other environments, e.g. Retail, a product that you purchase from a manufacturer could have several different manufacturer’s product codes – one reason for this is that they may manufacture the product with different packaging to celebrate a special anniversary or sporting event – to them the products are different, but to you they are all the same.
To cater for this, with the ‘plus’ variant of the software, each SAGE product code can be linked to any number of alternative or manufacturers’ product codes. Then, if an alternative code is scanned, the software will automatically convert the barcode to its corresponding SAGE product code.
Q-plus software contains the barcode table for use with all Q-products where an alternative or manufacturer’s barcode needs to be referenced against a SAGE product code. It allows the manual input of barcodes data.
Q-tron reserves the right to alter Product Specification and pricing without prior notice. E&OE.
- The overall system price will depend on requirements, we will be happy to provide a written quotation on request
- The software is provided with installation, configuration and training at extra cost
- All prices will include first year support
- Support is provided upon condition of a suitable remote link (such as VPV – virtual private network) to all sites; cover is for a 12-month period and includes all updates
- All prices are subject to VAT