Bin, Skip & Weighbridge Job Recording System

Q-Waste can be used to record details of Wheelie Bin Collections, Skip Drop-off, exchange, collections etc. and Weighbridge transactions.

Main System Menu

At the end of each month, Q-Waste enables you to produce Sales Invoices and post them into SAGE 50. You have the option of either printing hard copy invoices ready to be posted to the Customers or to produce the invoices in PDF form, automatically attach them to emails and send them electronically.

Q-Waste also provides you with a break-down of waste processed via Skips or Weighbridge, either by Customer or Product, for any given period.

Wheelie bin rounds can consist of tens if not hundreds of pickups and entering the results of the collection round into SAGE 50 ready for the production of monthly Sales Invoices can be extremely time-consuming. Q-Waste addresses this problem by allowing you to enter Contract details and then, because it knows which bins are due to be collected, all you need to do is enter details of pick-ups that were NOT done!

Reasons Maintenance

You create a list of reasons why a bin was not collected e.g. already empty, not available for collection etc. These Reasons are used when entering Daily Results.

Rounds Maintenance

You create a list of the various Collection Rounds that you do e.g. Round 1, Wednesday Cardboard Collection, Friday Glass Collection etc. For each round you specify the day(s) of the week that the collection takes place and the frequency e.g. every week, every two weeks etc.

Bin Contracts Maintenance

You create a Contract for each Customer. The lines on the Contract hold details of every collection that is done for that Customer, for example: –

– 1100 litre General Waste, Round 1 every other Monday

– 660 litre Glass, Friday Glass Round every week

Round Sequencing

Once you have created the Bin Contracts the system can list all collections on each round/day. The sequencing program allows someone with a knowledge of the round to sort the collections into a logical sequence (a printed Round Sheet is produced for each round/each day with all of the collections on it – the sequencing means that a new driver on the round can take the recommended route).

Ad hoc Changes

There may be cases when, on a particular day, an extra collection is going to be made or a collection that is usually made is not required. The Ad hoc Changes Facility allows you to enter details as soon as you receive notification. The changes will be reflected on the appropriate Daily Round Sheet.

Enter/View Daily Results

As the round progresses details of any collections that couldn’t be made are recorded on the Daily Round Sheet. The Enter/View Daily Results option is used to enter these details into the system. Based on this information Q-Waste deduces which collections were made and so knows who to charge.

Wheelie Bin Invoicing

The Invoicing program displays a list of all Customers that have had collections during the selected period. There is an option to ignore postings if you wish but they will appear again the next time that the program is run. If the system knows a customer’s email address it will assume that you wish to email the invoice otherwise it will print a hard copy so that you can mail it. As the invoices are produced details are posted into SAGE 50 automatically.

The Skips section of the system is used to record transactions made to registered Customers rather than the general public.

Skip Contract Maintenance

You create a Contract for each relevant Customer which holds the size of skip(s) that the Customer uses and the rates that are to be charged.

Skip Movements

Each time that a Customer requests a skip to dropped off, collected, exchanged etc. you enter the details against that Customer. IF THE TRANSACTION IS NOT CANCELLED BEFORE THE SERVICE DATE THE SYSTEM ASSUMES THAT THE TRANSACTION TOOK PLACE.

Skip Invoicing

The Invoicing program displays a list of all Customers that have had Skip transactions during the selected period. There is an option to ignore postings if you wish but they will appear again the next time that the program is run. If the system knows a Customer’s email address it will assume that you wish to email the invoice otherwise it will print a hard copy so that you can mail it. As the invoices are produced details are posted into SAGE 50 automatically.

Skip Analysis

This option generates a break-down of waste processed either by Customer or Product for any given period. The analysis can be restricted to one Customer and/or one Product if required.

The Weighbridge section of the system is used to record transactions made by registered customers rather than the general public.

Weighbridge Contracts

You create a Contract for each relevant Customer which holds details of the types of waste that the Customer drops and the rates that they are to be charged.

Weighbridge Movements

You enter details each time a Customer uses the Weighbridge.

Weighbridge Invoicing

The Invoicing program displays a list of all Customers that have had Weighbridge transactions during the selected period. You have an option to ignore postings if you wish but they will appear again the next time that the program is run. If the system knows a Customer’s email address it will assume that you want to email the Invoice otherwise it will print a hard copy so that you can mail it. As the invoices are produced details are posted into SAGE 50 automatically.

Weighbridge Analysis

This option generates a break-down of waste processed either by Customer or Product for any given period. The analysis can be restricted to one Customer and/or Product if required.

The Customer Enquiry shows a history of all Bin, Skip and Weighbridge transactions for each Customer Address plus details of all Invoices produced. There are facilities to reprint any Sales Invoice and to enter comments directly into SAGE 50.

• The overall system price will depend on requirement, we will be happy to provide a written quotation on request
• The software will be provided with installation, configuration and training at extra cost
• All prices will include first year support
• Support is provided upon condition of a suitable remote link (such as VPN – virtual private network) to all sites; cover is for a 12-month period and includes all updates
• All prices are subject to VAT

Q-tron reserves the right to alter Product Specification and pricing without prior notice. E&OE.