Multi-Location Module for SAGE 50

A ‘Site’ in Q-Stock can be whatever you want it to be – a shop, a warehouse, a vehicle (if you have an engineer who keeps stock in his van), a concession store perhaps – in fact anywhere where stock could be kept.

Stock Locations can be defined as ‘physical places’ where stock could be stored within a site – this could be a floor, a rack, a bin number – it could be a place in your warehouse where stock is held in reserve for a customer; you decide how you want to use locations.

Stock Locations can also be identified as ‘unavailable for sale’ to enable you to set up quarantine areas and reserved stock locations.

There are screen enquiries that allow you to see exactly ‘what is where’ and you can even ask for a stock valuation (by cost and default selling price) by location if you wish.

This module enables you to keep track of batches of products. Although goods from a batch can be held throughout the company i.e. in various stock locations over several sites, you can easily enquire on stock using the batch number and view details of all goods in the batch. There is a facility to record notes at batch level and to stop further items from a faulty batch being despatched.

The Sales Order Enquiry will allow you to quickly review sales orders for a given batch.

If a batch has an expiry date you can tell the system to automatically stop further stock from that batch from being despatched.

This module enables you to track products with serial numbers. A detailed audit trail is maintained for each item which allows items to be tracked from initial receipt to ultimate despatch along with any site or location transfers. The Sales Order Enquiry will allow you to quickly enquire on all sales orders for a given serial number.

This module enables you to quickly and easily process rentals, to keep track on items that are currently with a customer and when they are due back into stock. Ideally this module should be used in conjunction with serial number tracking to uniquely identify stock items so that if the product becomes lost or damaged you can quickly and easily find details of all customers that have rented the item in the past.

If you have a policy of selling items after a given number of rental cycles, the system can provide a list of goods that are due for disposal.

This module is used to record details of pending sales quotations. It is not necessary for new Customer and/or Product records to be created on the system at the quotation stage; this means that if the quotation never becomes a firm order you aren’t left with unnecessary Customer and/or Stock records in SAGE 50 that are difficult to get rid of.

The details entered on a quotation that progresses to a sales order can be used to automatically generate new customer and product records into Q-Stock and SAGE 50 if required.

Completed quotations are automatically removed from the system and are placed onto an archive database.

You also have the option to manually archive ‘dead’ quotations with a facility to resurrect them should the Customer return at a later date.

This module enables you to create annual contracts for support, maintenance etc. When a contract is due for renewal Q-Stock will automatically create a Renewal Notice. When the contract is renewed the software creates a Contract Schedule. Sales Invoices for the scheduled payments are generated automatically.